Answer every call. Lose zero leads.
Quotewave is the AI answering service built for HVAC, plumbing, roofing, electrical, landscaping, and remodeling contractors. It picks up your business line, captures the job, and posts a structured lead straight into your CRM.
Questions? Reach the team at quotewave@polsia.app.
Inbound — captured 17s ago
Maria Alvarez
“AC unit is running but the air feels warm. Two-story, system is about 8 years old. Want someone out this week.”
Always-on coverage
Quotewave picks up your business line around the clock — after-hours, weekends, and the calls you’re on another job for.
Structured, not transcribed
Customer, address, trade, urgency, budget, notes — posted as a CRM row, not a 4-minute voicemail you have to replay twice.
A pipeline, not an inbox
Each lead moves New → Contacted → Quoted → Won (or Lost) under your hand, with the full transcript one click away.
How it works
From ring to qualified lead, in under three minutes.
A customer calls your business line. Quotewave answers, talks them through the standard questions for your trade, and posts every answer into your CRM as a structured lead. You walk in to a qualified row, not a voicemail.
- 01
Call comes in
The customer dials your existing business number. Quotewave answers in your company’s voice — not a generic bot.
- 02
AI captures the job
Name, callback number, address, trade, urgency, and a rough budget range. The customer never feels interrogated.
- 03
Lead posts to CRM
A NEW lead row appears in your dashboard with everything captured — plus the full transcript, if you need to scrub back.
- 04
You call back
Flip the status to CONTACTED, take it from there. The pipeline is one tab and a status dropdown away.
Trades covered
Tuned for the trades that live by the phone.
The AI knows what to ask for each vertical — the right urgency cues, the right budget framing, and the right job vocabulary.
HVAC
Service calls, replacements, new installs — capture season & urgency per call.
Plumbing
Emergencies, remodels, water-heater swaps. Quotes that arrive with the right context.
Roofing
Storm-damage triage, full replacements, repairs. Property address on every lead.
Electrical
Panel upgrades, EV charger installs, code-driven emergencies. Structured for permit handoffs.
Landscaping
One-time cleanups, recurring maintenance, full-yard installs. Easier to scope on first call.
Remodeling
Kitchens, baths, additions. Capture scope, budget range, and timeline all in one go.
What you see
Inbound call in, lead out.
On the left, a snippet from the call. On the right, the row that lands in your CRM. Every detail the customer said, in the place you’d look for it.
Call transcript (snippet)
- QuotewaveThanks for calling — what’s the job today?
- CustomerMy AC is running but the air feels warm.
- QuotewaveGot it. Is this a repair or are you thinking replacement?
- CustomerProbably a repair. It’s about eight years old.
- QuotewaveAnd the address — I’ll send a tech out this week.
Lead row in your CRM
NEWMaria Alvarez
- TradeHVAC
- UrgencyTHIS_WEEK
- Budget$2–3k
- Address412 Oak Ridge Rd, Austin TX
- Phone+1 (512) 555-0144
- Emailmaria@example.com
Built for service businesses
A pipeline tuned to how you actually work.
Status moves forward, not sideways. Notes live next to the lead, not in a separate inbox. The transcript is one click away when you want it.
Status that means something
New, Contacted, Quoted, Won, Lost — the five states a real contractor moves through, in that order.
Editable in place
Customer name, address, phone, notes — fix what the AI got wrong right on the lead page, no extra tools.
Transcript on the row
Hear exactly what they said if a detail looks fuzzy, without digging out a recording.
Manual entry supported
Customers who text or walk in still go into the same CRM — no parallel tracking system.
FAQ
What contractors ask first.
Stop missing the next call.
Set up your Quotewave line, sign in, watch the next inbound lead land in your CRM. No phone-tree menus, no voicemail tag.